Join our dynamic team at POC’s global headquarters in Stockholm (Södermalm) as a Senior Executive Assistant & Office Manager. In this highly influential role requiring both managerial and administrative skill, you will work closely with our CEO and senior management team as an executive assistant, office manager, human resources administrator, and project manager. We are looking for a seasoned professional with a broad range of management experience and track record of getting things done.
Responsibilities:
- Executive Support:
- Provide high-level executive support to the CEO and other senior leadership, including managing calendars, organizing meetings, planning travel, and drafting communications.
- Assist in the development and finalization of executive communications, including proofreading and editing.
- Facilitate effective communication between executives and internal/external stakeholders. Manage Board communications and meetings.
- Office Management:
- Oversee the day-to-day operations of the office, ensuring a productive and collaborative work environment.
- Oversee office infrastructure projects, including completion of our Stockholm headquarters expansion and upgrade.
- Develop and enforce office policies and procedures.
- Human Resources:
- Oversee the recruitment process, including posting job openings, screening resumes, arranging interviews, and facilitating the hiring process.
- Manage employee onboarding, orientation, and training programs.
- Assist in the management of the business-wide performance evaluations process, ensuring managers and their direct reports execute the established requirements.
- Project Management:
- Act as project manager on select cross-functional projects, ensuring the timely completion of deliverables and objectives.
- Maintain register of major projects and report on status to senior management.
- Financial Administration:
- Assist in budget planning and monitoring of expenses related to office operations and recruitment.
Your Profile:
- Bachelor’s degree in Business Administration, Human Resources, or related field.
- At least 5 years of experience in similar roles.
- Proficiency in English and Microsoft Office Suite.
- Knowledge of human resources practices regarding recruitment and on-boarding.
- Experience in project management with a successful track record of project delivery.
- Strong organizational, leadership, and interpersonal skills.
- Comfort working with senior executives.
About the company
POC was founded in 2005 in Sweden and is a global leader in the manufacture of helmets, eyewear, body armor, apparel, and accessories in snow sports and cycling. With a mission to ‘Protect lives and reduce the consequences of accidents for athletes and anyone inspired to be one,’ POC has become an iconic brand in outdoor sports as a result of its nearly two decades of leadership in protection, performance, and design.
Why join POC?
- We are a team of passionate experts in our fields – we are proud of our reputation as a global leader in our industry and committed to excellence.
- We are mission driven – protecting people is why we exist.
- We work in a friendly and collegial atmosphere – kindness and respect is core to our culture.
- We love outdoor sports – passion for cycling and skiing runs deep here.
- We offer all the benefits you expect (and more) – besides a competitive salary and benefits package, you will enjoy wellness compensation, discounts on POC products, option to participate in our product testing program, and more.
Are you the ideal candidate?
Please send your CV and a cover letter detailing your relevant experience and why you feel you are the ideal candidate for this role to [email protected] . We recommend that you submit your application as soon as possible as selection and interviews will be held continuously until the right person is found.
