This role is to provide highly capable and efficient administrative support for a group of FNZ executives and therefore positively impacting on the efficiency of their teams. The role will additionally support the FNZ Admin team by providing resource cover and supplementary capacity as required to ensure optimum running of the business.
The Day-to-Day
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Be responsible for the executives’ diaries, become familiar with the executives’ workload in order to assist efficiently.
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Attend executives’ staff meetings as required – publish agendas, action items/minutes,; monitor post event/ meeting objectives and actions and provide updates to the executives.
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Screen and organise emails, including response to emails where required.
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Reconciliation of the executives’ monthly corporate credit card statements; processing personal expenses for the executives; provide ad-hoc personal assistance.
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Assist with on-site Board Meeting preparation and provide on-site support when required.
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Attend Building Management Meetings as required.
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Manage the location budget and tracking.
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Assisting the EU Office Manager with the management of health and safety policies and procedures and Covid safety.
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Managing office suppliers to ensure best possible, cost effective, service is obtained.
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Ensure all office documents/guides are uploaded to the company portals.
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Manage office security in conjunction with IT department and building security team.
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Assist HR with new starts and onboarding.
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Managing meeting room facilities.
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Within the admin team it is required that the individual provides reception cover for lunchbreaks and holidays.
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Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the company.
About you
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Previous experience of working in a software development/FS environment would be an advantage.
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Minimum of 3 years’ experience in a PA/EA role.
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Motivated to exceed expectations, and ability to represent company image & values.
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Proactive, eye for detail and perfectionists view of service standards.
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Able to manage people and service providers.
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Good problem solver – logical and reactive in response to unexpected queries/circumstances.
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Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required.
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Relationship building skills.
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A good working knowledge of Word, Excel and PowerPoint is required.
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Confident, and able to take initiative given client and delivery-focused environment.
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Independent, self- directing and delivery focused working style.
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Good team communication skills, confident in dealing with internal and external clients.
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An understanding of confidentiality issues and the use of discretion.
What can FNZ offer you?
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As a global organization, with offices around the world, we offer travel opportunities and remote working, as well as real investment into your own personal and professional growth.
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Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies.
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Remuneration and career advancement is based on individual contribution and business impact rather than tenure or seniority.
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We provide global career opportunities for our employees at any of our offices in the UK, Czech Republic, Australia, New Zealand or China.
If this sounds like you then please apply!
At FNZ, we recognize that diversity, inclusion and accessibility are important factors for our success. We embrace the unique perspective and capabilities of our current and future employees, which will help us continue to drive innovation and achieve our business goals. Recruitment decisions at FNZ are made in a non-discriminatory manner where all employees are valued and respected. In particular, we want to ensure accessibility needs are well supported thus, ensuring our recruitment process is fair and equitable for all applicants.
Please let us know if there is any support we can provide to ensure FNZ’s recruitment process is fully accessible to you. You can contact us at recruitment@fnz.co.uk to discuss specific requirements.